Let's say that there is one employee, and that this employee has a workplace at the head office, where he comes once a month for, say, an afternoon. To ensure that this employee can always work, even though he hardly ever works at the head office, one workplace needs to be maintained.
Let's say that you have a hundred employees who all have their own workplace at your head office. They don't work there all the time, and they certainly don't all work at the same time. But since they all have their own workplace, in this scenario you'd still need a hundred workplaces for these hundred employees to make sure that they can always work when they need to.
With the right data, however, you could calculate how many workplaces you would need if you made your head office flexible, that is, how many workplaces you'd need if employees no longer had their own workplace, but could occupy any workplace that's free on arrival.
The data you'd need to calculate how many flexible workplaces you'd need would be: occupancy over time, and more precisely, the maximum occupancy during that period of time. This is exactly the data our tooling collects.
Let's expand on the former scenario of one hundred employees, and let's say you've gathered logon data over the last year. It is now possible to calculate, at any point in time over the entire year, the number of concurrently occupied workplaces. This also provides information about the free computers at any point in time over the entire year. And finally, not only that.
The data also provide the highest occupancy during the whole year, i.e. the specific point in time when most of the hundred employees were working at the same time on their own computer.
This, in turn, provides the number of computers that have been free all year, provides the absolute number of workplaces you could take out of production without ever running into capacity problems, the absolute number of workplaces you could take out of production without any of your employees ever being unable to work for lack of a free computer to work on.